25 Basic Guidelines for Hosting a Golf Tournament
25 Basic Guidelines for Hosting a Golf Tournament
Golf tournaments are popular events that can provide fun for groups of all sizes. Golf tournaments can also be very expensive to run and without careful planning can cost fifty percent of revenues or more that are raised. Therefore we have created some basic guidelines for successful golf outings.
- It takes six months to properly plan a tournament
- Having a tournament in the middle of the week during off season will sometimes provide the best rates
- The opportunities to raise money come from corporate sponsors and not from individual golfers.
- Develop a simple one page flyer that can be emailed in a PDF file
- If you are having an auction then you must advise the participants prior to the event
- Auctions take a lot of time so do not have too many items
- Do not advertise specific prizes in the flyer
- Use personal contracts and email to advertise
- Recruit 5-9 committed committee members
- Each committee member is responsible to get four corporate sponsors
- The corporate sponsors are responsible to fill their teams with four golfers
- Your golf tournament is sold out with 36 teams and 144 golfers
- Develop a budget with obtainable participants. Not all tournaments reach 144 players
- Each committee member is responsible to collect ten prizes for tournament winners/raffle prizes.
- You will need 15 volunteers the day of the tournament
- Do not plan on purchasing expensive gifts or provide large cash prizes to winners
- If the tournament is supported with title sponsors of at least $5,000 then the title sponsors can receive appropriate gifts of appreciation
- If a car is offered for a hole-in-one then make sure the car dealership pays for the insurance
- Never have the lead planners play in the tournament. You will need four to five people working behind the scenes while the tournament is in play
- There are many different options for player gifts. You can always speak to the Pro Shop staff for additional ideas.
- Plan a simple meal and have it ready to serve four hours and thirty minutes after the golf begins.
- Provide hole signage for each sponsor
- Pre-pull most of your raffle items while fold is being played.
- Save about 25 of the best prizes to be raffled during the post-game activities
- Keep your post golf program to one hour or less
